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Build the Archive Before Anyone Asks for It
By the time a matter opens, it's already too late to build a clean record from scratch. Messages have been deleted, accounts have been deprovisioned, and the data that should have been there isn't. Your collaboration data is continuously captured and preserved across your entire stack, so when litigation or a regulatory inquiry arrives, you already have a complete, defensible record — and you're ready to act.
Every New App Is Another Place Where Something Can Go Missing
Modern collaboration happens across dozens of tools, and every new app adds another source of electronically stored information that's harder to track, harder to retain, and harder to produce when someone asks for it. Traditional archiving solutions were never built for this environment, and their limitations become everyone's problem the moment a matter opens.
- Legacy archiving tools weren't built for the volume or variety of modern collaboration data
- Every new app makes it harder to identify and retain what's actually relevant
- All-or-nothing archiving is expensive, rigid, and still leaves gaps
- When a matter opens, those gaps become a liability — and there's no recovering what's already gone
A Complete, Search-Ready Record Before You Ever Need It
Onna provides a centralized, single source of truth that captures and indexes collaboration data continuously, giving legal, HR, and compliance teams an always-ready archive they can search and act on directly, without waiting on IT. Archive everything, or collect only what you need. Either way, the record is already there when a matter opens.
- Connects to 29+ apps with no-code connectors, up and running in under a day
- Supports full archives or targeted collections scoped by custodian, topic, content type, or date range
- Preserves data with timestamped audit logs and tamper-proof records — before a matter ever opens
- Reduces ad hoc IT data requests letting legal and compliance teams operate independently once the archive is live
Your Complete Archive — Indexed, Searchable, and Ready Before Any Matter Opens
Onna archives collaboration data the way it actually exists, not a simplified version of it. Every file type, every edit, every deletion, indexed at ingestion and searchable from day one. When a matter opens, you see what was actually said, not just what survived.
Archive everything or scope collections by person, topic, or content type — no all-or-nothing tradeoffs
Search a fully indexed, always-current archive without IT involvement
Eliminate deletion or corruption risk with a separate preserved copy, even during app consolidations and migrations
Retain edits, deletions, reactions, and metadata in near-native format, so the record holds up under scrutiny
See the Difference When Your Archive Is Already There
Organizations that handle matters efficiently already had a complete, defensible record before anyone asked for it. Onna makes that the default — not something you piece together under pressure.
90% faster data access when the record exists before a matter opens
99.9% capture rate across connected sources, no gaps or missing custodians
70%+ reduction in data volume before export, keeping downstream review lean
"We wanted to have confidence that the data we're preserving and storing is not at risk of accidental deletion or spoliation... That's where we're seeing the value — ensuring we're not going to get in trouble when it comes to any of this data."
Related Use Cases
Data Archiving FAQs
Native retention tools are built for storage management, not legal defensibility. They don't produce a centralized view across sources, don't generate an audit trail that holds up in a proceeding, and don't give legal or compliance teams independent access. Onna is built for the moment you need to prove what you have — and that it hasn't been touched.
Both. Onna supports continuous full archives and targeted collections scoped by custodian, topic, content type, or date range. You're not locked into a fixed configuration, and your approach can evolve as your needs change.
Their data is already preserved. Because Onna captures continuously, custodian data stays intact even after accounts are closed. You won't find yourself explaining a gap because a custodian's account was deprovisioned before a hold was ever issued.
Most organizations are up and running within one business day. Pre-built, no-code connectors require fewer than five hours of IT effort. After that, legal and compliance teams access, search, and manage data entirely on their own — no ongoing IT support needed.
No. Onna handles what comes before review — capturing, preserving, classifying, and scoping your data. By the time it reaches your review platform, it's already lean, documented, and defensible. That's where the real cost savings happen.