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From Legal Hold to Defensible Collection in a Single, Unified Workflow
When litigation or investigations arise, every hour of delay is exposure to more risk. Onna and Reveal Hold connect legal hold issuance to defensible data collection without manual handoffs, IT bottlenecks, or broken chains of custody.
Why the Gap Between Legal Hold and Data Collection Puts You at Risk
When litigation strikes, most legal teams are actually running two disconnected workflows and hoping they stay in sync. A legal hold gets issued in one system; a collection request goes to IT in another. Custodians are notified, and the wait begins. Meanwhile, the data can change; employees delete messages and platforms update. This fragmented workflow lacks a comprehensive audit trail from hold to collection, leaving the entire process open to legal challenge.
How the Defensible Data Pipeline Works
Onna and Reveal Hold are built to work together in a connected workflow where a single action in Reveal Hold triggers an in-place preservation through the Onna platform.
Here's how it works:
Reveal Hold initiates the matter
A new matter opens. Reveal Hold issues legal holds, notifies custodians, and tracks acknowledgments, with a full audit log from the first action.
Onna secures the data across your entire tech stack
The moment a hold is issued, Onna's in-place preservation locks targeted data across specified sources directly from the Reveal Hold platform.
Legal teams perform targeted collections
Onna's real-time indexing makes preserved data immediately searchable. Legal teams can apply filters by custodian, date range, channel, and keyword, culling the data set before it ever reaches a review platform without IT involvement.
Review-ready export with a full chain of custody
Share the right data with the right people in a review-ready format. With one connected workflow, you have a comprehensive audit trail documenting every action from legal hold issuance through collection and export.
What Changes When the Workflow Is Unified
When legal hold and collection share a single workflow, data doesn’t get missed, costs stay predictable, and you have a defensible chain of custody.
Without Integration
With Onna + Reveal Hold
Legal hold issued in one system; collection started manually in another, days lost to handoffs
Matter opens in Reveal Hold and triggers immediate in-place preservation through Onna across your entire tech stack
No direct link between who's on hold and what data is preserved, leaving room for missed custodians and spoliation risk
Custodian roster in Reveal Hold directly maps to collection scope in Onna, zero ambiguity between hold and collection
IT tickets are required to access collaboration data which often takes days or weeks at a time
Legal teams can perform collections in minutes without relying on IT; 90% faster than IT ticketing workflows
Over-collection sends everything to review; often making downstream costs 75%+ higher than necessary
Precision culling reduces data set by 70%+ before export, only relevant data reaches review platforms
Fragmented audit trail across two systems causes defensibility to falter under scrutiny
Single workflow provides a comprehensive audit log from hold issuance through collection export
Two Products, One Connected Workflow
Onna
The leading data collection and management platform for eDiscovery. Onna gives legal and IT teams a defensible single source of truth to access, analyze, and act on data across your entire tech stack.
- Connect to 29+ sources with prebuilt, no-code connectors
- Search data instantly with real-time indexing
- Preserve data in place with a defensible chain of custody
- Deploy within one business day
Reveal Hold
Reveal Hold streamlines legal hold management from matter creation through custodian notification, acknowledgment tracking, and preservation management via the Onna platform.
- Custodian hold issuance and tracking
- Automated acknowledgment workflows
- Full audit logs of all hold-related actions
Frequently Asked Questions
Reveal Hold manages legal hold issuance, custodian notification, and acknowledgment tracking. Onna connects directly to Reveal Hold to initiate in-place preservation and targeted data collection the moment a hold is issued. The two products share a unified audit log, so legal teams maintain a defensible chain of custody from hold creation through collection export — without manual handoffs between systems.
Onna's 29+ no-code connectors cover the most common enterprise collaboration apps, including Slack, Google Workspace (Gmail, Drive, Meet, Chat), Microsoft 365 (Outlook, Teams, SharePoint, OneDrive), Box, Zoom, Atlassian (Jira, Confluence), Dropbox, Miro, Zendesk, and more. Reveal Hold supports in-place preservation for Box Enterprise, Google Workspace, and Microsoft environments via the Onna platform.
An integrated eDiscovery workflow eliminates the most common sources of cost overrun and defensibility risk: manual handoffs between hold and collection, over-collection driven by lack of targeting, IT dependency, and fragmented audit trails. With Onna and Reveal Hold connected, legal teams can complete a defensible collection from matter open to export — 90% faster than traditional IT ticketing workflows, at 25% lower collection costs, and with a single, unbroken chain of custody.
The integration reduces costs at every stage. Onna's precision targeting and culling capabilities reduce the data set by 70%+ before it ever reaches a review platform — dramatically cutting per-GB review fees. In-place preservation eliminates the cost and security risk of moving data to external storage. And by enabling legal teams to self-serve collections without IT involvement, the pipeline eliminates weeks of billable time spent waiting on manual processes. Customers report saving $40–$50K per collection.
Yes. Onna + Reveal Hold is ISO 27001, SOC 2 Type II, and HIPAA certified, deployed on Google Cloud Platform with AES-256 encryption and continuous vulnerability scanning. In-place preservation keeps data in its original source environment — it never leaves your infrastructure. Comprehensive audit logs capture every hold event, collection action, and user action for full regulatory defensibility.
Ready to Connect Your Legal Hold to Defensible Collection?
The teams that move fastest in litigation aren't the ones with the most tools; they're the ones whose tools work together. Onna and Reveal Hold give you a single, defensible data pipeline from matter open to review-ready export.