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Swap Your IT Bottleneck for a Repeatable Workflow
Legal, HR, compliance, and leadership all need data — and they all come to you. Onna gives your team a single interface to search, collect, and export across 29+ collaboration apps, so you can fulfill every request in hours, not days.
One Platform Across Every Tool Your Teams Use
You're the one who has to find and pull the data. But it's spread across dozens of platforms, each with its own export process, its own format, and its own limitations. Every request from legal, HR, or compliance means hours of manual work across systems that weren't built to talk to each other.
Onna gives IT teams one place to search and collect across your entire collaboration stack, so every team gets what they need, and you control what goes where.
Your Data is Everywhere, Your Process Shouldn’t Have to Be
Your team is the first call when a litigation hold lands, an HR investigation opens, or a subpoena arrives. The requests come from every direction — legal, HR, compliance, leadership — and each one means logging into a different platform, exporting in a different format, and manually assembling a record. Data volumes are climbing, the tech stack keeps growing, and the requests aren't slowing down.
Onna helps your team:
- Search across all connected collaboration apps from a single interface — no separate logins, no platform hopping
- Enable legal, HR, and compliance teams to collect data up to 90% faster than manual IT ticketing workflows
- Control which data gets collected, accessed, and exported, and who has access
- Build a repeatable, defensible workflow so every request is handled consistently, with a full audit trail
Every Request Handled in Hours, Not Days
Legal calls. HR opens an investigation. Compliance flags a potential violation. A subpoena arrives. Each one lands on your desk with the same urgency and the same problem underneath it: the data you need is sitting across a dozen different systems with no single way to reach it.
Right now, that request costs you days because:
- Requests arrive from multiple teams simultaneously, each with different scopes, timelines, and formats
- There is no single interface to search across Slack, Google Workspace, Zoom, Microsoft 365, and the rest of your stack at once
- Every platform requires a separate login, a separate export process, and output in a format you then have to wrangle into something usable
- There is no repeatable workflow, so each new request starts from scratch and carries the same time cost as the last
How Onna Works for IT Teams
Reduce data sprawl
Bring your collaboration data into one place — so you're not chasing information across systems. With 29+ no-code connectors, your team centralizes collection, reduces silos, and stays organized. Complete initial setup and your first collection within one business day.
Gain full data visibility
See all your discoverable data in one searchable view instead of jumping between tools. With 99.9% data capture and rendering and auto-sync keeping data current with under 15 minutes of latency, your team can quickly find what matters, understand context, and move forward with confidence.
Reduce manual effort
Get your data into a format legal and other teams can actually use. When processing and exports are automated, your team spends 90% less time preparing data — freeing you up for higher-value work.
Control what gets exported
Control what leaves your organization and how it's shared. With role-based access controls, clear export settings, and repeatable workflows, your team confidently sends the right data to outside counsel — without overproducing or losing visibility.
“When we don’t have the same context as they (compliance and legal) do, it’s difficult for us to refine searches. Now, it doesn’t take us as long and we don’t hold them up.”
Additional Resources for IT
What is Digital Communications Data Management Platform
Creating a solid data migration strategy: Key steps for a successful transition [+ Template]
7 Common data migration challenges (and how to solve them)
FAQs for IT Teams
Onna uses API-based integrations to connect directly to 29+ SaaS tools, including but not limited to Slack, Google Workspace, Microsoft 365, Zoom, and Atlassian. Complete initial set-up and first collection within one business day.
Most organizations complete their initial sync within 24–48 hours. After that, continuous auto-sync runs incrementally, so data stays current with under 15 minutes of latency.
Onna is SOC 2 Type II, ISO 27001, and HIPAA certified. Data is encrypted at rest (AES-256) and in transit (TLS 1.3). Customer-managed encryption keys (CMEK) are supported, and all data access is logged with role-based access controls.
Not for most requests. Once connectors are authenticated and configured, legal teams can run targeted collections on their own, filtering by custodian, date range, channel, and more, without requiring an IT ticket for each matter. IT retains full visibility and control over credentials and permissions.
Yes. Onna is built to fit into your existing workflow, not replace it. Collections can be exported in review-ready formats — including RSMF, load files, and native — for use in downstream tools like Logikcull or Reveal, with metadata intact.
Be Ready Before the Request Arrives
When litigation or an investigation hits, your team needs to move fast. Onna gives you a repeatable, defensible process, so you're ready before the request lands.