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For HR Teams Who See It Coming
Employee complaints, termination disputes, and regulatory inquiries can escalate without warning. The HR teams that come out ahead are the ones who already have a documented, defensible record of the data, not the ones scrambling to find it after the fact. Onna gives HR the tools to preserve, collect, and search workplace data before it ever becomes a problem.
You protect people. Onna protects the record.
When a workplace dispute escalates into a formal complaint, a regulatory inquiry, or litigation, the integrity of your data record determines how the organization is able to respond. Inconsistent preservation, missing records, and manual processes leave HR exposed at exactly the wrong moment.
Onna gives you a single, defensible platform to preserve, search, and collect workplace data, so the organization is protected long before any case arises.
Grab the Data Before Anyone Asks
When a workplace matter becomes a formal dispute, HR is the first line of defense. Being prepared means having a documented, consistent process for preserving the data that tells the full story, before anyone asks for it. Onna helps HR teams:
- Preserve relevant workplace communications the moment a matter is flagged
- Search across Slack, Teams, email, and more to surface relevant materials, fast
- Maintain a complete, auditable record of every HR case from open to close
- Protect data from deletion or alteration the moment a matter opens
- Build a repeatable, defensible process that holds up from internal review to formal dispute
By the Time You Go Looking, the Trail Is Already Cold
Workplace investigations move fast, and the communications that matter most — Slack messages, shared documents, meeting recordings — are scattered across systems HR doesn't control and can't easily search. Without a centralized way to locate records, HR is left chasing down evidence that should have been findable from the start.
- Scattered relevant messages live across Slack, email, Google Workspace, and Zoom with no single place to search them all
- Route data requests through IT — adding days to a process that can't afford them
- Miss critical conversations when there is no unified place to search across all systems
- Produce inconsistent results when each team member runs their own ad hoc search process
Onna Supports HR at Every Stage of a Matter
Data Secured Before It Disappears
Onna's in-place preservation secures targeted messages, files, and records the moment HR flags a case, before anything can be deleted, edited, or lost.
HR Preserves Without IT
No-code connectors give HR direct access to preservation — no IT ticket required. Setup takes less than one business day, and HR can act the moment a matter is flagged.
Every App, One Record
Slack, Google Drive, Zoom, Microsoft 365, and 30+ other apps — Onna pulls them all into a single searchable view so HR sees the complete picture, not just what was easy to find.
Every Action Timestamped
From the first preservation to the final export, every case action is logged automatically. If the matter is ever reviewed, the record is already there.
Case Access, Controlled
Role-based permissions ensure sensitive HR matters stay confidential. Only the people who need to see a case, can.
One Process, Every Matter
Whether it's a harassment complaint or a termination dispute, Onna runs the same defensible workflow every time — so HR builds consistency instead of improvising.
"We have a massive amount of workspaces and Onna makes it easy to quickly and efficiently search for people/messages/files across every single one of them. The ease and the efficiency of searching makes Onna great for our uses."
Additional Resources for HR
The Hidden Risks of Ephemeral Messaging in Internal Investigations
We’ve raised a $27 million series B: Here’s what’s next
Onna named in Built In NYC’s 100 Best Places to Work 2022 for second consecutive year
FAQs from HR Teams
Onna's unified search reaches across every connected app the moment HR opens a case, surfacing relevant messages, files, and recordings in a single place. Results are returned instantly, without requiring IT to run separate queries across disconnected systems.
Yes. Onna is built for HR and people operations teams to use independently. Setup takes less than one business day, and HR can search across all connected apps without routing any requests through IT.
If a custodian's data was preserved or collected while they were active, that record remains searchable in Onna regardless of their current employment status. HR can search and surface data tied to a former employee without starting over.
Onna logs every search query, result set, and case action in a comprehensive audit trail. If a matter moves beyond HR — to compliance, leadership, or outside review — there's already a documented record of what was searched, when, and what was found.
Onna connects to 29+ apps including Slack, Google Workspace, Microsoft 365, Zoom, and Jira. If workplace conversations are happening there, Onna can search and surface them. Check out our connectors page: Connectors | Onna