.svg)
Google Workspace Connector for eDiscovery & Data Collection
Collect data from Gmail, Vault, and Google Drive for eDiscovery, compliance, and internal investigations, without manual exports or IT ticketing workflows. The Onna + Google Workspace Connector integrates directly with Google Workspace APIs to give you access to data across the organization while maintaining defensibility.
Why Connect Google Workspace to Your eDiscovery Collections Platform
Google Workspace is where organizations store a large portion of their operational data: email conversations, documents, spreadsheets, presentations, and shared files. When legal matters, investigations, or compliance requests arise, that data must be collected quickly and defensibly.
Without the right tools, collecting from Google Workspace is harder than it should be:
Email conversations span multiple mailboxes and labels
Files live across both personal drives and shared drives
File revisions and comments change over time
Users and teams constantly change
Deleted files and emails may only be found within Vault retention systems
The Onna + Google Workspace Connector enables organizations to collect this data through a defensible and scalable workflow. The connector pulls Gmail messages, Drive files, and Vault data directly from Google Workspace APIs while preserving structure, metadata, and relationships between documents and communications.
Google Workspace Connector Capabilities
The Onna + Google Workspace Connector is designed for enterprise-scale data collection.
Secure authorized connection to Google Workspace
Identity mapping for Gmail users and Drive custodians
Full organization archive support
Custodian-based collections
Audit logs for all collection activity
File version tracking and metadata preservation
Continuous sync of new users
Resumable sync for large environments
In-place preservation through Google Vault
Automatic indexing for immediate searchability
These capabilities allow organizations to perform targeted collections or maintain continuous archives of Google Workspace data for compliance and legal workflows.
What Data Can Be Collected from Google Workspace
The connector captures both content and metadata from Google Workspace environments including:
Gmail Data
Email messages
Attachments embedded in emails
Embedded links in email messages
Email drafts
Spam and trash folders (optional)
Deleted email messages from Vault
Discarded drafts
Collaboration Data
Document comments
Embedded links
Labels and folder structures
Drive activity records and user actions
Google Drive Data
Google Docs
Google Sheets
Google Slides
Google Forms
Jamboard files
Uploaded files and documents
File comments
Shared drive content
User drive content
Deleted Drive files from Vault
These collections preserve the structure and context of conversations and attachments so investigators can reconstruct discussions accurately.
Google Workspace Metadata Collected
Along with standard file metadata such as file name, size, and extension, the connector collects Google Workspace-specific metadata fields including:
Gmail Data
Email ID
Email subject
Sender address
Recipient addresses
CC and BCC fields
Date sent
Email labels
Email importance flags
Google Drive Metadata
File name
File path and folder structure
File creation date
File last modified date
Document author
File extension and MIME type
File size
Revision history
List of file editors
Source URL
Vault Metadata
Deleted status in source system
Preservation state
Vault retention status
This metadata allows legal and compliance teams to reconstruct timelines, identify key custodians, and track document activity across the organization.
How Google Workspace Data Collection Works
The connector simplifies Google Workspace data collection through a structured workflow.
Add Google Workspace as a data source
Navigate to the workspace where the collection should occur and add Google Workspace as a new source.
Authenticate the connection
Connect using authorized credentials created from your Google Workspace service account.
Select data sources
Choose which Google Workspace services to collect from:
- Gmail
- Google Drive
- Google Vault (for deleted data)
Choose sync mode
Select the type of collection:
- One-time sync
- Continous auto-sync
- Auto-sync and archive
Configure date range
Define the collection window:
- Earliest available data
- Custom start date
- Optional end date
Select custodians
Define which user accounts should be included:
- Manually enter email addresses
- Select users from a generated list
- Automatically include future users
Select drive content
Choose the Google Drive folders and shared drives to collect from.
Start sync
Once configuration is complete, the Google Workspace sync begins and the data appears inside your Onna workspace.
Google Workspace Data Collection Options
The Onna + Google Workspace Connector supports flexible sync modes depending on investigation or compliance needs.
One-Time Sync
A targeted collection used for litigation or investigations with a defined time window.
Auto Sync
Automatically collects newly created or modified Gmail and Drive data.
Auto Sync & Archive
Maintains a continuously updated archive of organizational data for governance and compliance.
Common Google Workspace
eDiscovery Use Cases
Litigation Response
Collect Gmail conversations and Drive files related to a legal matter quickly and defensibly.
Internal Investigations
Analyze employee email communications, attachments, and documents connected to potential misconduct.
Regulatory Compliance
Archive email and file data to comply with regulatory retention policies.
Early Case Assessment
Search and analyze relevant communications and documents before sending data to outside counsel.
Related Data Source Connectors
Onna connects to 29+ collaboration apps, allowing organizations to collect data across their entire cloud tech stack from one platform. When a matter spans multiple tools, you can collect and search everything in one place.
Get more info about related connectors:
%201.webp){kind=logo}
%201.webp)
Onna + Google Workspace Connector FAQs
The Onna Google Workspace Connector allows legal and IT teams to collect Gmail, Google Drive, and Google Vault data for eDiscovery, compliance, and investigations through a single platform.
Yes. Onna integrates directly with Google Workspace APIs to collect data from Gmail, Google Drive, and Google Vault.
Gmail emails, attachments, Google Drive files, shared drives, document revisions, and deleted data stored in Google Vault.
Legal teams, eDiscovery professionals, compliance teams, and IT teams at enterprise companies.
Yes. Deleted emails can be collected through Google Vault when retention policies allow it.
Yes. Onna supports custodian-based collections where you define users by email address or select them from a directory list.
Yes. The Google Workspace connector allows a single collection to include both Gmail and Drive sources.
Yes. Onna supports both individual user drives and shared drives.
Yes. Continuous sync options allow organizations to include future users added to the Google Workspace domain.
Yes. Onna maintains audit logs, metadata integrity, and chain-of-custody records for every collection.
Start Collecting Google Workspace Data for eDiscovery
Connect Google Workspace in minutes and start collecting Gmail, Drive, and Vault data across your organization. Identify relevant communications faster, reduce reliance on manual exports, and maintain defensible data collections for every matter.